Job description

• Diary management experience at Director and/or Senior Manager level, including arranging travel and conference calls.
• Ability to communicate effectively written and verbal (in English and Spanish) with a variety of constituent groups such as senior
• Experience managing events and activities for large numbers, including budget management, supplier sourcing, oversight and delivery.
• Ability to prioritise and deliver multiple assignments at any given time while also serving as point of contact for a large team.
• Ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick response, and take effective action without manager direction.

management, peers, and outside contacts.

• Proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
• High levels of integrity and discretion.
• Flexible and able to commit the time required to get the job done.

Job summary
We are Amazon; we pioneer. Since opening in 1995, we’ve been pushing the boundaries of possible further and further. We are seeking a motivated and impeccably organised General Managers Assistant to join our new Fulfilment Centre, to assist and work closely with the site’s General Manager.

This permanent position will be based in new logistic center Amazon in Barcelona and will require onsite presence for any successful candidate.

About Amazon’s busy Fulfilment Centres: the Operations teams that work in these facilities are responsible for controlling our vast range of fast-moving inventory, from Inbound to Outbound departments. They also work as smart as they can to ensure that our customers receive what they want, when they want it, while improving processes and workflows wherever possible.

In this critical role, you will enjoy a varied and a great range of interactions daily. You will be responsible for the coordination of engagement events across the site and manage the associated annual budget. This exciting role will allow you to be creative in bringing your ideas and fun initiatives to life, working with our operations teams and driving communication within the Fulfilment Center. Whatever you find yourself focusing on, it will be aimed at delivering the highest quality service to our internal and external customers.

Your responsibilities:

• Be responsible for the overall direction and coordination of the leadership team’s travel and administration, including diary management and recording actions of meetings and driving these to resolution on behalf of the General Manager.
• Plan, coordinate and organise onsite employee engagement events for associates, including competitions, celebrations and handouts, and managing associated budgets and deadlines throughout the year.
• Plan events according to the site’s needs, prepare posters and campaigns around events and work with stakeholders to deliver and implement site projects.
• Manage communication channels across the fulfilment centre, including newsletters, corporate communications and site-specific message boards and feedback channels.
• Act as the site Charity Champion in the community, coordinating the site charity budget, working with central teams to embed network initiatives alongside local charity donations and campaigns.
• Manage the network recognition programmes onsite for associates and drive participation amongst your leadership team and associate population.
• Working closely with all support staff to build, coordinate and secure robust support and resources for projects and initiatives.
• Welcome and coordinate visitors, on behalf of the General Manager and leadership team of the Fulfilment Centre
• Previous working experience within a large scale rapid and process driven environment would be beneficial.
• Degree level qualification or equivalent.

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

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