Vice President, Controller
Full Time
Walnut Creek, CA
$245,000 - $255,000 a year
Posted
Job description
Reporting to the Chief Financial Officer, the Vice President, Controller is responsible for building a culture of financial accountability and stewardship, providing strategic and operational leadership in support of Easterseals Bay Area’s continued growth and development as a multi-state, mission-driven, non-profit family of companies. Oversees finance/accounting functions for $300M, 550-employee, twenty-four county Bay Area region and the 500 employee Hawaii affiliate in support of policies, goals and objectives established by the Chief Financial Officer, Executive Team, and Board of Directors. Actively designs and participates in the family of company’s accounting practices and controls and represents the family of companies to outside financial institutions and stakeholders. Manages the accounting and buy to pay teams. Incumbent will be initiative-taking, collaborative, and driven by operational and financial efficiency while being flexible in their leadership approach.
To best support the company growth in a scalable and sustainable manner, the Finance Department is embarking on an exciting initiative to adopt a Shared Services structure and expand its programs and services. The VP/Controller will play an integral role in this important reorganization, leading in the development of new procurement, auditing, strategic forecasting/reporting, and financial controls programs as well as utilizing technology to automate and standardize.
CORE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS
To best support the company growth in a scalable and sustainable manner, the Finance Department is embarking on an exciting initiative to adopt a Shared Services structure and expand its programs and services. The VP/Controller will play an integral role in this important reorganization, leading in the development of new procurement, auditing, strategic forecasting/reporting, and financial controls programs as well as utilizing technology to automate and standardize.
CORE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS
- Coordinate, prepare and review all annual financial reports.
- Prepare reports that summarize the actual business results in areas of income, expenses, cash position and net assets based on past and present operations.
- Assist in the preparation of variance analyses reports at organizational level, event reports and donation reports.
- Oversee all financial related matters; in collaboration with the CFO, ensure company financial plans are executed.
- Direct all aspects of accounting operations such as receivables, payables, month-end close and related financial reporting.
- Drives timely close of monthly accounting activity and assures accurate account reconciliations are completed according to departmental procedures, generally accepted accounting principles and accepted timeframes.
- Closely monitor cash flow and develop recommendations to assure adequate operating capital is available to support projected performance, including evaluation and suggested improvements to key business drivers that directly impact cash flow such as the accounts receivable cycle by customer, the accounts payable cycle and staff productivity.
- Establishes relationships and interacts with a variety of internal and external stakeholders, including payees, such as Kaiser Permanente, Regional Centers; financial intermediaries (e.g., claims clearinghouses), financial institutions, and vendors; as well as the Senior Executive Team and the Board of Directors.
- Establish standards and controls as needed to mitigate financial risk and promote stewardship and financial accountability throughout the organization. Provide training/guidance/resources as needed for employees and explore how the finance team can support internal stakeholders and/or business partners.
- Identifies problems/opportunities and innovatively create and implement improvements to business policy, financial controls, workflow efficiency, and productivity of the Controller's finance staff.
- Collaborates with colleagues to develop financial strategies and tactics to improve overall financial performance.
- Manages independent audits, tax, and grant reporting processes. Interface directly with independent auditors to ensure clear, timely communications. Prepares and/or directs the preparation of requested documentation to include preparation of comparative annual financial statements in accordance with GAAP and the related notes to the financial statements have been appropriately updated. Support other audits as requested.
- Provide the external tax preparer with all the information required to prepare the organization’s IRS Form 990 and other corporate taxes, and timely filing of these taxes with the IRS and other governmental agencies by the due date and/or all required extensions, if any.
- Establishes systems to assure effective implementation of all fundraising operations that interface with accounting. Work with Development staff to monitor disbursements, complying with funding resource requirements and policies.
- Manages, coaches and mentors a finance and accounting team of up to eight team members to assure adequate accounting controls are in place to meet objectives and budgets. Delegates to and trains staff to address the accounting processes with quality and efficiency. Carry out supervisory responsibilities in accordance with organizational policies and applicable laws, and in consultation with the CFO and with People and Performance including recruiting, hiring, training, developing, and terminating employees; planning, assigning, and directing work; appraising and managing performance; addressing complaints and resolving problems; and facilitating staff meetings. Assures staff responsibilities, authorities and accountabilities are defined and understood.
- Must attend staff meetings, trainings, and other meetings as requested.
- Must adhere to all federal, state, and local laws/legislations as applicable as well as HIPAA laws and regulatory agencies.
QUALIFICATIONS
Minimum Education, Experience & Training Equivalent to:
- Bachelor’s degree and CPA required. MBA preferred.
- 6-10 years of experience in relevant accounting positions with increasing levels of responsibility, 5 years as assistant controller or higher for multi-business unit organization, and 3 years of experience providing staff supervision.
- Non-Profit experience is preferred. Health care experience is a plus.
Knowledge & Skills:
- Sensitivity to working with an ethnically, linguistically, culturally, and economically diverse population.
- A commitment to the values of the organization while demonstrating good judgment, flexibility, patience
and discretion when dealing with confidential and sensitive matters. - Demonstrated knowledge of GAAP and technical accounting knowledge in not-for-profit and/or professional services, including consolidation and accounting for stock-based compensation.
- Experience as primary interface with auditors.
- Demonstrated skills with process improvement and leading change management.
- Experience with accounting system implementation. Experience with accounting and/or ERP system conversions
- Experience with financial modeling and scenario analysis
- Revenue recognition experience strongly preferred.
- Collaborative approach to working with colleagues across the organization. Highly communicative.
- Demonstrated leadership, accounting management and personnel management abilities.
- Proficient in Workday, is a plus.
- Excellent time management skills, being flexible to manage multiple tasks at the same time and prioritize the tasks in the order of importance for entire team.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.), especially Excel and related computer software.
- Consistently demonstrate good judgment and decision-making skills while maintaining the highest levels of confidentiality.
- Works efficiently in an exciting, fast paced high energy environment while effectively multitasking and managing day-to-day responsibilities without supervision.
- Personable; able to collaborate comfortably with individuals at all levels within the organization.
- Excellent verbal and writing communication skills; frequent proofreading and checking documents for accuracy.
Physical Requirements:
- Must be able to communicate effectively within the work environment, read and write using the primary language with the workplace.
- Visual and auditory ability to collaborate with clients, staff and others in the workplace continuously.
- Frequent speaking and listening (25-75%) to clients, staff, and others in the workplace.
- Utilize computer and cell phone for effective communication.
CONDITIONS OF EMPLOYMENT
- Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position.
- Must be able to pass credit check
- Ability to obtain and maintain clearance through the Office of Inspector General.
- Able to travel to multiple work sites. Reliable transportation needed.
- Must attend any required training.
Time Type:
Full time
Compensation:
$245,000 to $255,000 annually
The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization.
Catalight is an equal opportunity employer.
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