Job description
POSITION:
Payroll Specialist
REPORTS TO: Payroll Director
POSITION TYPE: 12-month
START DATE : Immediate
COMPENSATION: $24.34 - $28.60
EVERY OPPORTUNITY STARTS WITH A YES
Great schools begin with great people who believe every day is an opportunity to make a difference. At YES Prep, you have an opportunity to join a family of diverse educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it’s the future of public education—it’s an opportunity to say, “Yes, you can!
Our campuses are advancing educational equity. Some quick stats about us:
- 17,000 Students
- 1,800 Team Members
- 18 Secondary Campuses
- 6 Elementary Campuses
- 91% Students Who Qualify for Free/Reduced-Price Lunch
- 94% Hispanic & African-American Students
- 90% Students Who Are Accepted to a 4-Year University
- 88% First-Generation College Students
- Top 100 High Schools in the Nation, U.S. News & World Report
We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options, like KIPP Texas-Houston and IDEA Public Schools, within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.
THE OPPORTUNITY
YES Prep needs a dynamic and diverse Payroll Specialist to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, build transformative relationships, and eliminate educational inequities to advance social justice.
To put it simply, you will play an integral role in processing payroll, communicating with stakeholders to ensure the timely processing of paychecks, processing new hires, direct deposits, and W4s, and conducting pre- and post-audits on all payroll data.
THE ROLE
We seek staff with diverse backgrounds, talents, interests, and ideas to meet the needs of our growing body of students. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility.
When you join the YES Prep team, some of the exciting work will include:
Executing day to day payroll operations- Processing payroll information for all YES Prep employees including regular pay, overtime pay, stipends and bonuses
- Coordinating input of new hires with Talent Support to meet payroll deadlines
- Maintaining leave accruals and time taken
- Setting up new employees by entering all pertinent payroll information (e.g. payroll location, W4 tax information, Direct Deposits, TRS deductions, etc.)
- Maintaining time sheet access for new hires and managers in the time keeping system
- Maintaining leave of absence payroll list for payroll to pay in accordance with Talent Support leave of absence list.
- Reviewing and processing time sheet, calculating overtime, PTO taken, extra duty pay, etc.
- Processing payroll tax and direct deposit information for existing employees
- Researching discrepancies of payroll information and/or documentation (e.g. W4 forms, time sheets, leave time, direct deposit, TRS eligibility, etc.)
- Researching and responding to employee inquiries
- Additional duties as assigned
THE PERSON
We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, and resilience. Other traits needed and desired for this role are:
THE MUST HAVES
- Some knowledge of payroll and employment practices
- Some working knowledge of state and federal tax withholding policy and requirements
- Attention to detail
- Familiarity with payroll processing services and practices
- Experience with Microsoft Office, particularly Excel and Word
- Maintain Confidentiality
- Ability to perform a variety of tasks, often changing assignments on short notice, with little to no direction
- Ability to communicate effectively and appropriately with others
- Demonstrated ability to work on a team
- Ability to maintain emotional control under stress
THE NICE TO HAVES
- Knowledge of TEA Budget codes
- Ability to gather data, compile information and prepare reports
THE PERKS
- Compensation – This position is an hourly, non-exempt, salaried position; offers commensurate with experience.
- Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.
Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.
- Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.
Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.
- Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.
- Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place to Work in 2018, 2019, and 2021. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.
WE ARE DEEPLY COMMITTED TO EQUITY & DIVERSITY
YES Prep strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their teachers and leaders reflect a diversity of backgrounds. Ninety-seven percent (97%) of staff members agree that the organization provides a welcoming environment given their background and identity according to our latest system survey.
YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.
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