Job description
Job Information
State of Tennessee Job Information
Opening Date/Time
Thur 04/27/2023 12:00AM Central Time
Closing Date/Time
Wed 05/03/2023 11:59PM Central Time
Salary (Monthly)
$2,517.00 - $3,142.00
Salary (Annually)
$30,204.00 - $37,704.00
Job Type
Full-Time
City, State Location
Wartburg, TN
Department
Correction
LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, MORGAN COUNTY CORRECTIONAL COMPLEX, MORGAN COUNTY
Minimum Qualifications
Education and Experience: Certification or eligible for certification as a Registered Health Information Technician (RHIT) in the State of Tennessee.
Other Requirements
Necessary Special Qualifications: Certification as a Registered Health Information Technician (RHIT) in the State of Tennessee is required within a reasonable time after employment.
Examination Method: Education and Experience, 100%, for Preferred Service positions.
Job Overview
Summary: Under general supervision, is responsible for paraprofessional medical records technical work of average difficulty and supervisory work of routine difficulty in a hospital or institutional setting; and performs related work as required.
Distinguishing Features: An employee in this class is responsible for certified medical records coding and is in charge of a medical records unit at a small hospital operation under the director of standards compliance and records or act as an assistant to a medical records administrator at a large medical records site. An employee in this class assists in identifying problems affecting patient care through the quality assurance audit process and the maintenance of patient records in an orderly, standardized manner. An employee audits the medical records process and is responsible for the follow-up of patient care audit action plans. This class differs from that of Medical Records Assistant in that an incumbent of the latter maintains and codes medical records without the responsibility of supervision over subordinate staff.
Work Activities
Documenting/Recording Information:
- Types health transcriptions from electronic database, dictation machine, cassette tape and/or written notes concerning patient evaluation, treatment, and other related matters as dictated by physicians, psychiatrists, and other health professionals.
- Records health history and other information (e.g., demographic characteristics, history and extent of disease, diagnostic procedures, or treatment) by entering data/information into computer.
Processing Information:
- Resolves or clarifies codes or diagnosis with conflicting, missing, or unclear information by consulting with doctors or others or by participating in the coding team's regular meetings.
- Verifies each page of information to be placed in a patient's health records to ensure that the record is accurate and complete before finalizing and closing out the record.
- Prepares Medical Discharge Summaries, History and Physicals, and Interim Update reports from dictation sources.
- Compares statistical data across various records to verify accuracy and identify problems.
- Tabulates and compiles statistical data for monthly reports.
- Reviews required reports and inspections relative to health records operations to insure they are properly prepared and performed according to required standards and policy.
- As required by code, policy, and procedures communicates in person, via e-mail or other written communications, and/or by telephone to exchange information with hospitals, physicians, funeral directors, survey teams, auditors, the general public, and local, state, and federal agencies regarding health records.
- Instructs on and explains the Health Insurance and Accountability Act (HIPAA) and other laws, rules, policies, and procedures to individuals requesting information contained in health records.
- Explains the requirements of departmental and institutional policy and procedures to assigned staff.
- Maintains and secures files, reports, and records for daily operations, personnel, and administration for medical records and personnel as required by code, policy, and procedure.
- Monitors and tracks the location of health records as they move through the treatment processes as required by policy and procedures.
- Monitors the status of the performance evaluation process for assigned staff as required by code, policy, and procedures.
- Develops, checks, and maintains health records staff work schedules in order to meet health records operational needs.
- Performs physical labor on a daily basis in processing, filing, and transporting health records in the conduct of their work.
- May be required to sit or stand for extended periods of time in the performance of their work.
- Researches patient records and legal documents to determine whether requested health information may be released to the requesting party as required by code, policy, and procedures.
- Collects patient information from both internal and external sources on a daily basis to create reports required by policy and procedures.
- Insures the collection of signatures of all new clinical staff documenting the treatment records as required by policy and procedures.
- Checks population and location head counts for planning work activities as required by policy and procedures.
- Provides performance guidelines, performance monitoring, and personnel performance evaluations to staff as required by code, policy, and procedures.
- Prioritizes and schedules daily, weekly, and monthly personal work activities.
- Organizes and plans the work of subordinate or support staff to meet the needs of the facility.
- Uses a computer and office productivity software to enter, process, retrieve, or access data; create documents and reports to perform other work related job functions as required by code, policy, and procedures.
- Effectively communicates with other staff, supervisors, and offenders concerning events, activities, and policies related to health records to promote effective completion of work requirements and tasks.
- Mentors and coordinates training needed for new and existing staff to meet operational and staff developmental needs.
- Recommends staff needs and allocations to management relative to health records operations.
- Participates in the employee hiring processes for the work unit recommending hires and promotions of staff.
- Attends and participates in all required in-service and pre-service training related to applying new knowledge to their job responsibilities.
- Reviews policies and procedures for needed changes to improve service and operations.
- Communicates effectively with others to resolve conflicts quickly and efficiently.
- Interacts in a positive manner with other staff members and fellow employees to foster and maintain a harmonious working environment.
- Promptly takes appropriate action to resolve problems and settle disputes.
- Encourages teamwork and cooperation among all persons involved in health records operations and in meeting departmental missions.
- Works with all assigned personnel to lead and develop their professional career skills and abilities in coding and/or classifying of health and demographic data on vital records or health statistics.
- Operates a variety of standard office machines and equipment to complete assigned work.
- Responds appropriately when personal assistance is needed.
Competencies (KSA'S)
Competencies:
- Functional/Technical Competency
- Problem Solving
- Organizing
- Written Communications
- Customer Focus
- Ethics and Values
- Process Management
- Time Management
- Organizational Agility
- Listening
Knowledge:
- Administration and Management
- Clerical
- Computers and Electronics
- Customer and Personal Service
- Law and Government
- Public Safety and Security
- Active Listening
- Active Learning
- Critical Thinking
- Speaking
- Management of Personnel Resources
- Judgment and Decision Making
- Reading Comprehension
- Complex Problem Solving
- Writing
- Time Management
- Coordination
- Category Flexibility
- Deductive Reasoning
- Extent Flexibility
- Multilimb Flexibility
- Inductive Reasoning
- Gross Body Coordination
- Time Management
- Problem Sensitivity
- Information Ordering
- Oral Comprehension
- Oral Expression
- Written Expression
- Near Vision
- Written Comprehension
- Auditory Attention
- Number Facility
Tools and Equipment Used
- Personal Computer
- Telephone
- Fax Machine
- Step Stool/Ladders
- Printer
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