Job description
Position Details
Position Information
Position Title
Human Resources Communication and Project Assistant
Requisition Number
20122517
Type of Employment
Full-Time Regular
Number Of Months
12
Months Employed
Number of Hours per Day/Week
8/40
Daily Hours
Position Summary Information
Summary of Position
Reporting directly to the AVP and Chief Human Resources Officer, the HR Communication and Project Assistant is responsible for developing and executing a comprehensive communications strategy for the Human Resources Department, coordinating HR messaging internally and externally in line with the University communications strategy, for the design and delivery of all HR communications collateral. This position is also responsible for the coordination and project management assistance of key projects that align with department’s strategic initiatives and priorities. The HR Communication and Project Assistant will also support the CHRO with scheduling, travel, and HR budgets.
Benefits of Working at Elon University
Benefits of Working at Elon University
As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.
Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.
Employees at Elon enjoy a generous and comprehensive benefits package that includes:
- 28 annual days off, including holidays and vacation.
- Immediate tuition remission for employees.
- Retirement plan with an 8 percent contribution from the university.
- Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
- Free use of campus fitness facilities.
- Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at three years of service. After four years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.
Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.
Education Requirements
Required bachelor’s degree in related field (i.e., Human Resources, Business Administration, Communication, etc.). Must have a minimum of 3 years’ experience with project management and communication. Prior executive assistant experience in a higher education setting preferred.
Degree/Major
Bachelor's Degree in Human Resources, Business Administration, Communication, etc.
Length of Experience
3 plus years
Supervisory Experience
No
Supervisory Experience Detail
Supervise and mentor student workers in the office.
Special Skills or Experience
Special Instructions to Applicants
Posting Detail Information
Posting Date
04/03/2023
Closing Date
Open Until Filled
No
Position Description
Position Description
This section is required and must be completed.
General Purpose of Position
The HR Communication and Project Assistant is responsible for developing and executing a comprehensive communications strategy for the Human Resources Department, coordinating HR messaging internally and externally in line with the University communications strategy, for the design and delivery of all HR communications collateral. This position is also responsible for the coordination and project management assistance of key projects that align with department’s strategic initiatives and priorities. The HR Communication and Project Assistant will also support the CHRO with scheduling, travel, and HR budgets.
Essential Duties and Responsibilities
Communications
- Partner with the HR leadership team to develop and implement a unified HR communication strategy, integrating all HR functions—benefits, compensation, talent acquisition, etc.
- Promote new HR initiatives. Develop and implement communication plans, including meeting timelines and managing budget. Write and edit articles, employee-facing emails, and web and social media content. Ensure communications are relevant, timely, and impactful.
- Manage and regularly update HR’s social media channels (Facebook, Twitter, Instagram, and LinkedIn) to promote events and share HR-related news and information. Monitor social media comments and information being posted by other parties about HR.
- Work closely with University Communications, the HR Team, and other University communications staff to integrate and promote HR messages with other campus communications. Develop integrated communication plans when necessary.
- Manage HR’s website, updating content as needed. Keep abreast of new website features and capabilities.
Assistant to the CHRO
- Provide oversight for salary and operating budgets for Human Resources (operating, personnel and benefits), analyzing and updating budgets to ensure accurate information; coordinate purchase requisition approval procedures; administer the operating budget for the office of the vice president, including all department recruitment and professional development expenditures.
- Manage schedule and logistics for the CHRO, including scheduling of various committees and group meetings; coordination of invitations and logistics for HR events; travel, procurement card expenses and reallocations; and coordination of logistics of planning retreats
- Prepare correspondences and reports and ensure they meet professional level standards in content and presentation.
Project Assistant for Strategic Initiatives and Priorities
- Project Management: Assists the CHRO in ongoing and periodic projects such as department and university initiatives, financial projections, etc. Provides ongoing leadership for the department to work as a unit and avoid silos, focusing project work groups and reports and coordinating efforts to support HR excellence.
- Planning: Assists in the coordination and development of annual and long-range goals and priorities for the Department of Human Resources. Assists the CHRO to gather information on and communicate progress on the achievement of goals and priorities on an ongoing basis. Assists in the development of plans for personnel, facilities, programs, and budgets consistent with institutional and divisional goals and priorities.
Education and Experience
Required bachelor’s degree in related field (i.e., Human Resources, Business Administration, Communication, etc.). Must have a minimum of 3 years’ experience with project management and communication. Prior executive assistant experience in a higher education setting preferred.
Does this position require driving for the university?
No
ADDITIONAL INFORMATION.
Knowledge, skills & ability:
- Outstanding oral and written communication skills
- Basic knowledge of managing websites in content management systems
- Basic knowledge of email design platforms
- Basic understanding of web analytics
- Knowledge of best practices for writing for the Web
- Knowledge of best practices for writing for print marketing materials and newsletters
- Detail oriented with demonstrated skills in effectively anticipating and organizing work priorities to meet and manage multiple pending deadlines and priorities
- Experience with social media management
- Team collaboration skills
- Demonstrated ability to manage projects and meet deadlines
- Proficiency in Microsoft Office applications and Adobe Creative Suites
- Initiative and ability to work independently with limited supervision
- Ability to effectively handle multiple tasks and determine and rearrange priorities
- Strong skills with administrative writing, interpersonal communication, presenting, assessment, and strategic planning
- Demonstrated experience building partnerships and relating effectively with diverse constituents including students, faculty, senior staff, parents, alumni, trustees, and leaders in the profession
- Cultural competence and a demonstrated commitment to diversity and inclusion
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