Homeless Youth Grants Management Coordinator (Media)

About Us:

The Ohio Department of Education is a diverse team of passionate, education-focused professionals dedicated to fulfilling the vision established in Each Child, Our Future, Ohio’s strategic plan for education. The vision is, “In Ohio, each child is challenged to discover and learn, prepared to pursue a fulfilling post-high school path and empowered to become a resilient, lifelong learner who contributes to society.” Ensuring this vision for each of Ohio’s 1.7 million students, in partnership with more than 240,000 educators across the state, is no small feat. Under the leadership of the superintendent of public instruction and governed by the State Board of Education, Department team members, in collaboration with a wide range of partners, are sharply focused on helping schools and districts continually improve to be the best they can be for each child. Equity and impact are core to every program, service and action. The Department’s work is well regarded both in Ohio and nationally for its innovative, leading-edge and forward-looking approach. When the Department succeeds, students succeed, communities succeed and Ohio succeeds.

Culture and Values:

Ohio Department of Education is mission driven, values a culture of feedback and places a premium on growth mindset among all its team members. Together the enterprise is building a continuous learning and improvement community.

Major Duties and Responsibilities:

Serves as an unclassified employee pursuant to Section 3301.13 O.R.C. and performs the following educational and/or research duties:

Manages and coordinates state activity related activities for the Office of Whole Child Supports, American Rescue Plan – Homeless, including:

• Leads state activity awareness campaign project and contract;
• Facilitates and conducts effective project planning (e.g. evaluations, budget, finance, reports, request for proposal);
• Interprets federal and state laws and regulations to ensure compliance with grant requirements;
• Coordinates with internal (e.g. Communications) and external stakeholders (e.g. Coalition on Homelessness and Housing in Ohio) to determine best use of funds to increase awareness related to students experiencing homelessness;
• Researches and implements evidence-based best practices for awareness campaign initiatives;
• Directs, implements and monitors policy;
• Oversees budget, contracts, and implementation schedule of awareness campaign;
• Evaluates implementation efforts and recommends improvements:
  • Establishes data collection and evaluation processes
  • Analyzes data to provide improvement recommendations to internal and external entities.
• Coordinates and navigates internal resources (fiscal, CCIP, procurement);
• Establishes procedures/guidelines for monitoring and compliance related to contract;
• Monitors related email communications;

Supports Office of Whole Child Supports activities related to American Rescue Plan – Homeless implementation, including:

• Provides program and fiscal support and monitoring for a subset of schools and districts utilizing American Rescue Plan – Homeless funds by formula grant, including technical assistance, application approval and compliance review cycle;
• Prepares for state and federal audits and program reviews;
• Collaborates with ODE offices engaged in collaborative monitoring process to ensure holistic, seamless integration of supports for students experiencing homelessness;

Performs other related duties as assigned:

• Travels statewide for presentations, conferences, trainings, and meetings.

Minimum Qualifications:

Undergraduate degree (e.g., business administration, public administration, political science, education or related field); and 3 years of experience performing any combination of the following:

• Managing contracts or grants in an educational setting
• Facilitating or managing work groups across multiple department levels
• Project management

Preferred Qualifications:

• Graduate degree (e.g., business administration, public administration, political science, education or related field)
• Project Management certification

Knowledge: (1) Budgeting and Accounting; (2) Grants Management; (3) Administration & Management; (4*) Agency Policies and Procedure; (3*) Law and Government (e.g., Operating Standards, ESSA, IDEA); (4) Educational Needs of Vulnerable Youth; (5) Law and Government.

Skills: (6) Database/Software applications (i.e., Word, Excel, PowerPoint, Outlook, SharePoint); (7) Monitoring; (8) Critical Thinking/Judgment & Decision Making; (9) Time/Financial/Resource Management; (10) Customer & Personal Service; (11) Project Management; (12) Research/Analysis; (13) Coordination.

Abilities: (14) Problem Sensitivity / Problem Solving; (15) Communication (e.g., active listening, oral, written).

This position is eligible for Hybrid Telework, meaning the selected candidate will be required to report to the Ohio Department of Education Headquarters at 25 S. Front Street, Columbus, OH 43206 at least one day every two weeks.

The Ohio Department of Education is an Equal Opportunity/Affirmative Action Employer that values diversity and seeks talented individuals from diverse backgrounds. Candidates are considered for employment without regard to race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class. Questions or concerns about this should be directed to the Assistant Chief of Human Resources in the Office of Human Resources.

The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

The final applicant for this position will be required to submit urinalysis to test for illegal drug use prior to an appointment. The State will decline to extend a final offer of employment to any applicant with a verified positive test result. Also, an applicant with a positive test result will not be considered for any position with the State of Ohio for a period of one year.