Grants Administrator-Cooper Green
Job description
KEY RESPONSIBILITIES
Financial
- Gather information to properly inform budget development
- Prepare Cooper Green specific budgets in accordance with funding agency requirements and project sponsors, pre and post-award
- Establish within Cooper Green’s budget, in conjunction with finance staff and using provided tools
- Forecast budget expenses during funding period to predict potential shortfalls or surpluses
- Track and document study related costs for reporting and auditing purposes
- Submit intermittent financial progress reports to funding agencies or research sponsors as needed
- Submit invoices for reimbursement of expenses
- Submit reimbursements to Cooper Green staff for out of pocket expenses if needed
Project Related
- Route subcontracts for approval
- Author, in conjunction with Principal Investigator(s), progress reports on study related activities
- Oversee personnel working on funded research studies
- Supervise Cooper Green staff carrying out study-related activities
- Partner with institutional partners or external investigators for oversight of research activities carried out onsite by non –Cooper Green staff
- Maintain compliance with all grant and research requirements (e.g. maintaining Federal-Wide Assurance, communication with outside IRBs, ensure training requirements are met for all working on the study)
- Communicate with funding partners and with funding agencies
- Submit new research grants
- Review and make recommendations regarding new funding opportunities
- Manage and track research requests from outside partners
- Communicate with external research partners
- Manage reliance relationship with UAB IRB
- Shape and enforce policy related to overall research performed at Cooper Green (e.g. methods of patient contact, external access to PHU)
- Author policy, procedure, and standards for various aspects of program
- Produce written products for review and submission
- Proficiently communicate, written, verbal, and via prepared presentations
- Collaborate with Cooper Green Administration, Finance staff, and various sponsors
- Evaluate and respond to requests, direction, and communications
- Make process improvements
- Manage grants committee meetings and participate on external committees and the like for projects and grants affecting Cooper Green staff or patients
- Serve as primary contact for individuals and organizations wishing to conduct research or recruit for research at Cooper Green
- Participate on committees, workgroups, and ad hoc groups as representative for grants and project management
- Contribute to strategic planning initiatives
Occasional travel required
Position Requirements:
Required Qualifications: Bachelor’s degree in a related field, training in grants management, and three (3) years’ of related experience required. Equivalent work experience in the grants management field MAY substitute for education requirement.
Strong knowledge of grants management. Knowledge of regulatory standards related to grants management and research protocols. Knowledge of analytical tools (Excel), and software (PowerPoint, Word). Must have experience facilitating projects and leading small groups. Must have strong communication skills to interface with senior management and external stakeholders, as well as an ability to interface professionally with staff at all levels of the organization.
Preferred Qualifications: Experience in grants management, healthcare administration, business administration, or a related degree.
TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one’s own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs.
UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.
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