Job description

Yonkers Family YMCA

Job Title: Grant Writer & Contracts Administrator FLSA Status: Non-Exempt

Status: Part-time Department: Administration

Reports to: President & CEO Revision Date: May 8, 2023

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Grant Writer & Contracts Administrator serves on the key staff team and provides strategic leadership in financial development to advance the YMCA’s mission.

OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

• Prepares and coordinates proposals for government grants, private foundations and corporations.
• Ensures timely financial and narrative program reports are submitted to funders.
• Collaborates with Program Directors to ensure standards are followed as required by grants.
• Prepares and submits all claims for reimbursement for government contracts, working closely with finance department staff.
• Maintain accurate procurement records and files for Development and Finance use.
• Manage contract submission, including all required forms and signatures, for all city, state, and federal contracts across several agencies
• Review all contract guidelines and gather/complete the appropriate forms required.
• Coordinate with program staff to complete and submit timely and accurate contract work scopes
• Work closely with designated Finance staff to complete and submit and accurate timely project budgets
• Ensure appropriate program, finance, and executive staff have reviewed all contract guidelines
• Coordinate signatures from agency leadership on contract documentation
• Submit contract packages to appropriate government agency via Grants Gateway online systems, email, mail, or in person delivery when requested
• Develop strong working relationships with contract managers at government agencies to address any questions/concerns related to contract packages
• Assist with special events, board meetings, and complete other relevant tasks as assigned by supervisors.

LEADERSHIP COMPETENCIES:

• Communication & Influence
• Philanthropy
• Program/Project Management

QUALIFICATIONS:

• Bachelor's degree in Accounting, Business Administration or related field.
• Minimum three years working in non-profit agencies working specifically on grant/contract administration is required.
• Strong mathematical, analytical skills, critical thinking skills and multi-tasking abilities.
• Strong attention to detail required.
• Demonstrated project management experience.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
• The employee frequently is required to sit and reach, and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Education:

• Bachelor's (Required)

Experience:

• Grant writing: 3 years (Required)

Work Location: Hybrid remote in Yonkers, NY 10701

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