Job description

Req ID: MAN00632

Description

The Food Service Administrative Assistant II will provide a variety of administrative support functions to the General Manager of a Healthcare food service operation.

Essential Duties and Responsibilities

Cash handling, data entry, invoicing and reconciliation of financial reports and safe audits.

Logs, compiles, organizes, processes, and summarizes many different types of data.

Prepares reports, correspondence, complies various statistical reports/graphs to support staff, supervisors, or managers.

Operates or performs such standard office duties such as producing general office written or electronic correspondence, handling a variety of telephone and office equipment, observing proper procedures to handle records or other materials, etc.

Handles confidential information in a discreet, professional manner.

Assists others with overflow work or special projects.

Will assist in the preparation of documents affecting the functioning of the assigned area.

Will play varying roles in supporting or conducting an area’s ongoing business or staff meetings.

Deals with sales and inventory to including cash reconciliation.

Responsible for order of office supplies and uniforms.

Conducts all new employee onboarding, paperwork, and training.

Will utilize specialized computer systems and applications such as Payroll, etc.

Able to prioritize and multi-task in an environment with numerous interruptions.

Proficiency in planning and organization in a high volume fast paced kitchen.

Actively supports and participates in performance improvement activities.

Personal maturity and poise; the ability to remain composed under pressure, to make sound decisions, and to manage diversity.

Act as an ambassador of the department; a point of contact for all employees/new hires to assist with any concerns they may have.

Attends training programs as designated.

Reports all accidents and injuries in a timely manner

Assists co-workers during staffing shortages.

Strong communication skills, in both written and verbal forms.

Strong team player and interpersonal skills

Other duties that are pertinent to the department or unit’s success also may be assigned.

Qualifications

Minimum Requirements

High School Diploma or GED equivalent.

Must have three to five (3-5) years of office administrative experience.

Must have intermediate proficiency in Microsoft Office Suite applications; Word, Excel, Power Point and Outlook.

Must have the ability to type at least 45 words per minute.

A valid Driver’s License and an acceptable driving record for the past three (3) years to be eligible under NMS’ vehicle insurance policy.

Must have Municipality of Anchorage Food Handler’s Card or ServSafe contingent upon 30 days of hire.

Must pass a fingerprinting background investigation that complies with The Crime Control Act, Child Care Worker Act and the Indian Child Protection and Family Violence Prevention Act.

Contract requires employees to speak, understand, read and write English.

This contract requires all employees to provide proof of COVID-19 vaccination. Individuals that are offered positions and are prevented from being vaccinated due to medical or religious reasons will work closely with Human Resources to evaluate their specific situations.

Preferred Qualifications

Previous food service or hospitality industry experience.

10-key by touch.

At least one (1) year of clerical experience performing accounts receivable, accounts payable, and/or financial processing functions.

Working Conditions and Physical Requirements

Weather: Indoors: environmentally controlled; requires most or all work to be done inside.

Noise level: Moderate

Description of environment: This is an industrial kitchen located in a school setting.

Physical requirements: Employee is required to lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Travel: None

Competencies

NMS Core Values

Safety guides our behavior.

Honesty and integrity govern our activities.

Commitments made will be fulfilled.

All individuals are treated with dignity and respect.

The environment will be protected and sustained.

Organization: Food and Facilities Management

Job: Food Preparation & Service

Primary Location: US-AK-Kotzebue

Shift: Day Job

NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran protected status or any other characteristic protected by applicable law.

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