Business Administrator

Who We Are
We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:

• Named one of the “Most Promising Places to Work in Student Affairs” by Diverse Magazine.
• Serving a highly diverse student body (click here for more information).
• Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
• Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.

Click here for more about Student Affairs.

Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). Three (3) years of progressively responsible full-time administrative experience. Experience coordinating meetings, schedules, itineraries. Experience with financial planning and/or budget management.

Preferred Qualifications:
Master's degree (foreign equivalent or higher). Experience working in higher education. Experience creating, editing and submitting reports. Experience with procurement of services/goods. Experience reconciling accounts. Experience using financial databases and/or talent management systems. Experience with hiring and training staff. Experience working with a diverse college population.

Brief Description of Duties:
Responsible for the business activities of units reporting to the Associate Vice President for Career Readiness & Experiential Education. Assist in the development of budgets and capital projects, and coordinate all details for budget reconciliations, procurement, personnel, and financial reporting. Provide administrative support to the AVP and Senior Director. You will apply excellent communication skills, be extremely organized, have good analytical skills, be able to work independently, and exemplify a high level of professionalism, integrity, and work ethic.

• Budget & Office Management
  • Assist with fiscal projections and analysis, budget planning, and management, record keeping, and policy compliance. Work with the Leadership Team to create reports on budget use and spending patterns for all accounts. Ensure fiscal compliance. Prepare requisitions, purchase orders, journal transfers. Work with vendors and University Procurement. Must be able to work, and manage priorities and deadlines independently.
• Planning and Administrative
  • Serve as a point of contact for students, faculty, staff to meet with the Associate Vice President and Senior Director. Interface with high level campus administrators, University donors, employers, community members, faculty, staff, and students. Maintain confidentiality and discretion with sensitive information. Coordinate calendars, receive visitors, and compose correspondence on behalf of leadership. Identify and respond to any perceived challenges with client services. Oversee departmental facilities and supplies; handle maintenance issues, etc.
• Recruiting, Training and Development
  • Recruit, train, and supervise, a team of hourly student employees to maintain central operations and other administrative responsibilities. Coordinate onboarding experience for them and new pro staff. Support CC intern teams as needed.
• Divisional Events, Programs and Services
  • Represent the Career Center during major programs and events from the Center, Division of Student Affairs, or University (i.e., Career Fairs, Welcome Week, Commencement, Convocation, etc.).
• Other duties or projects as assigned as appropriate to rank and departmental mission.
• Evening and weekend work may be required at times.

Special Notes:
This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

In addition to the employee's base salary, this position is eligible for $3,026 UUP annual location pay, paid biweekly.

THE FOLLOWING PARAGRAPH ONLY APPLIES TO POSITIONS THAT MAY COME IN CONTACT WITH PATIENTS OR PATIENT CARE EMPLOYEES.
In accordance with federal and state regulations that all hospitals and nursing homes require personnel to be vaccinated against COVID-19, candidates who are not already fully vaccinated must obtain the first dose of a COVID-19 vaccine within three (3) calendar days of acceptance of a conditional job offer and must obtain any subsequent doses in accordance with that particular vaccine manufacturer’s protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of a job offer or in accordance with that particular vaccine manufacturer’s protocol, whichever comes later.

The state regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulations allow for limited exemptions with reasonable accommodations, consistent with applicable law.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.