SUMMARY

The parish Bookkeeper/accountant maintains records of financial transactions by establishing and maintaining accounts, and posting transactions.

The Diocese of Orlando four core values lay the foundation for the work performed by its employees.

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living.

2. Respect: Affirming each person’s God-given dignity and uniqueness.

3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Financial Responsibilities

• Develops and maintains system to account for financial transactions by establishing a chart of accounts; following diocesan bookkeeping policies and procedures.
• Maintains subsidiary accounts by verifying, allocating, and posting transactions.
• Balances subsidiary accounts by reconciling entries.
• Maintains general ledger by transferring subsidiary account summaries.
• Balances general ledger by preparing a trial balance; reconciling entries.
• Works with payroll company in preparing payroll, associated taxes and reports; distributes checks.
• Prepares bank deposits and records receipts.
• Prepares monthly finance reports, delivered and explained in a timely manner.
• Matches invoices with supporting documents; checks accuracy of invoices; matches general ledge codes and issues checks on a timely basis.
• Compares vendor statements to accounting records and records discrepancies.
• Completes credit applications.
• Maintains parishioner tithing records, providing reports and statements as needed.

Human Resources Responsibilities

• Facilitates enrollment of employees in Diocesan benefit plans per direction of the Diocesan Human Resources Office, including insurances, retirement, 403 (B), and AFLAC.
• Complies with reporting requirements and maintains employee files.
• Acts as the contact for the annual renewal of insurances; provides on-going information and documentation to employees.
• Handles new and terminating employee questions and paperwork.
• Prepares financial reports by collecting, analyzing and summarizing account information and trends.
• Oversees and implements the Diocesan background/fingerprinting requirements for the parish.

Additional Responsibilities

• Attends Diocesan required meetings and workshops.
• Provides general office support as needed.
• Performs additional projects as required by the Pastor.
• Complies with Federal, State, and local legal requirements by studying requirements, enforcing adherence to requirements, filing reports, and advising management on needed action.
• Protects operations by keeping information confidential.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, have a strong work ethic, and be able set an ethical tone for the conduct of Diocesan business. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

• Bachelor’s degree from an accredited university in a business related field, finance and/or accounting required.
• Demonstrated technical ability in accounting or finance with five to eight years of professional experience in positions of increasing responsibility.
• Thorough knowledge of accounting principles and financial reporting methodologies.
• Working knowledge of budgeting principles and practices (including use of spreadsheet software), general ledger and reconciliation practices.

OTHER DESIRED SKILLS AND ABILITIES

• Excellent interpersonal and organizational skills with an ability to resolve staff pay and benefits issues.
• Excellent oral/written communication skills with an ability to work effectively with Lay staff and clergy (Bi-lingual in English and Spanish a plus).
• Excellent analytical skills with an ability to define problems, collect data, establish facts, and draw valid conclusions.

PHYSICAL REQUIREMENTS

The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form.