Job description

Property Management Company currently seeking a Benefits Specialist. This position does require working in our corporate office located in Huntington Beach, CA.

The Benefits Specialist is responsible for supporting the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, worker's compensation, life insurance, leave of absence, flexible spending plan), for approximately 1400 employees nation-wide.

Essential Duties/Responsibilities of the Benefits Specialist (but not limited to):

• Manage ongoing new hire enrollments and determine employee eligibility.
• Design, recommend and implement new benefits programs. Examine possible plan designs and benefits cost changes.
• Work with brokers, vendors, and administrators for best plans, options, and rates.
• Manage ACA compliance end of year 1095-C's.
• Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company's benefits package.
• Design and distribute materials for benefits orientation, open enrollment and summary plan descriptions. Provide training and support to Regional Benefit Coordinators and other regional and national staff members.
• Manage annual open enrollment in conjunction with benefits broker.
• Process monthly insurance invoices.
• Document and maintain administrative procedures for assigned benefits processes.
• Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.
• Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, distributions, and compliance testing.
• Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
• Assist with the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.
• Assist with allocating group health and dental claims monthly and review quarterly.
• Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company's stance.
• Assist with plan audits; Prepare, collect and organize data for actuarial assessments. Review data in conjunction with actuarial evaluation task forces.
• Coordinate all QLE (Qualifying Live Events) and supporting documentation including overage dependents in compliance with plan provisions.

· Promote wellness programs and initiatives to the workforce.

· Uses various means to collect data and report data to other departments within the company.

· Creates and maintains information systems and databases.

Leave Management:

· Coordinate leaves of absence and process claims or requests (FMLA/CFRA, ADA, workers' compensation etc.).

• Approve requests for FMLA and prepare written responses; maintain the FMLA file in accordance with Federal and State laws
• Obtain medical certifications and re-certifications in a timely manner
• Track FMLA time used on a rolling calendar year and coordinate the use of leave time with the payroll process
• Work with requests for ADA accommodations
• Ensure proper handling of benefit plans during leaves of absence and employee premium repayments while creating and maintaining proper reimbursement procedures.
• Interface with the Payroll & Finance on repayments of premiums and track accordingly.
• Work with regional management staff to determine return to work and engage in the interactive process, if necessary.

Required Skills/Abilities:

• Computer proficiency and technical aptitude with the ability to use Microsoft products, including PowerPoint; experience with HRIS and payroll systems (Ceridian/Dayforce) a plus.
• Project and team management/leadership skills and experience.
• Proven ability to work effectively in a team environment with associates.
• Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Strong analytical skills and a thorough knowledge of plan designs.
• Knowledge of benefits contract language.
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, OBRA, and Social Security and DOL requirements.
• Excellent communication and organization skills.

Supervisory Responsibilities:

• None.

Education and Experience:

• Bachelor's degree in human resource management or related field, and three to five years of related benefits or employee benefits experience.

Job Type: Full-time

Pay: $75,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Application Question(s):

• This is not a remote position. Are you able to work 5 days a week in a professional corporate office in Huntington Beach, CA?
• Do you have a minimum of 3 years of benefits experience for an employer of 800+ employees and experience related to employee health insurance benefit and Leave management?

Work Location: In person

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