Job description
We’re the obstacle overcomers, the problem get-arounders. From figuring it out to getting it done… our innovative culture demands “yes and how!” We are UPS. We are the United Problem Solvers. Advanced administrative responsibilities include preparation of more complex reports and analysis using various software packages and databases.
Responsibilities and Duties
- Use AutoCAD to create/modify floor plans. Assist determining optimal floor plan layouts.
- Update fire evacuation plans as needed using AutoCAD.
- Work in a lead capacity, usually dispatching and coordinating work of others, providing instruction and guidance to vendors, and employees not experienced in BaSE procedures.
- Responsible for two or more complex processes, utilizing technical skills (i.e. spreadsheets, lookups, etc.).
- Provides administrative support for all levels of IT staff performing advanced, diversified confidential administrative duties. Individuals at this level may perform office support functions, as outlined in lower levels, but these are not the primary focus of their position.
- Manage shared email inbox to support IT staff with relation to building space management application.
- Provide support related to building space management application.
- Reception Problem call dispatch
- Mail, Shipping & Receiving Appropriation Logging, Filing, follow-up Contracts
- Maintenance and Renewal Input Purchase Order, generation and Processing of invoices to Financial Service Center.
- Ordering of Monthly Housekeeping/maintenance/office Supplies (tracking and receipt).
- Event Scheduling and Reservations - Reservations / Dispatching / Receiving / Repair Facility Equipment.
- Move Consolidation and Coordination with Seating Database input.
- Manage data related building population
- Update and produce Emergency Contact Wallet Card (Bi-Annual).
- Seating database training of new users.
Knowledge and Skills
- Strong MS Office and Auto CAD skills, Excel Word Access
- Using Custom built User interfaces for Access applications
- Strong AutoCAD Skills Print/ Plot/ Scale drawings
- H.S. Diploma and work experience - Preferred
UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law
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