Supervise, assign, review and participate in the work of staff responsible for performing a variety of clerical and administrative support duties within an assigned department or division; ensure work quality and adherence to established policies and procedures and perform the more technical and complex tasks relative to assigned area of responsibility.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Associate's degree from an accredited college or university in business technology or a two (2) year technical certificate in office administration; and

Four (4) years of clerical or administrative support experience; and

To include one (1) year of supervisory or lead experience.

ADDITIONAL REQUIREMENTS:

Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.

Possession of a valid City Operator's Permit (COP) within six (6) months from date of hire.

• Operations, services and activities of the assigned department or division
• Principles and practices of general clerical and administrative support work
• Modern office procedures, methods and equipment including computers
• Principles and procedures of record keeping
• English usage, spelling, grammar and punctuation
• Principles of supervision, training and performance evaluation
• Modern and complex principles and practices of business management
• Pertinent Federal, State and local laws, codes and regulations

• Oversee the clerical and administrative support duties within an assigned area
• Supervise, organize and review the work of lower level staff
• Select, supervise, train and evaluate staff
• Create and maintain complex filing systems
• Operate office equipment including computers and supporting word processing and spreadsheet applications
• Receive, review and process a variety of documents, forms and applications
• Interpret and explain City policies and procedures
• Prepare clear and concise reports
• Respond to requests and inquiries from the general public
• Communicate clearly and concisely
• Operate office equipment including computers and supporting word processing and spreadsheet applications
• Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public
• Perform the essential functions of the job with or without reasonable accommodation