Administrative Specialist
Job description
Administrative Specialist III- Health Professions Audiology & Speech Pathology (Knoxville)
- 23000000Z1
Market Range: 06
Hiring Range: $19.30 - $21.74/Hourly
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:
The Administrative Specialist position will manage all academic departmental administrative task for the BS-ASP, MS-SLP, Au. D, and Ph.D. students.
DUTIES AND RESPONSIBILITIES:
- Manages all departmental administrative task including ordering supplies, mail distribution, schedule and file maintenance, room scheduling, maintenance of basic office equipment, and procedures for the department.
- Maintains student files with information related to application, vaccinations/clinic, licensure, academic records, and graduation.
- Develops semester classroom schedules, manages semester textbook orders, and coordinates the semester course evaluations via Digital Services.
- Coordinates academic events e.g., prospective student visits, orientation, commencement, receptions, and luncheons.
- Prepares letters and memorandums certifying students’ attendance and academic status, financial awards, and correspondence to outside community agencies.
- Maintains PRAXIS score information for department chair to review.
- Performs and assists with enrollment of students each term/semester; schedules advisor appointment and maintains up-to-date advisor list.
- Assist with the writing and editing of the 3 + 1 program application and FAQs.
- Ensure University policies and procedures are followed for Memphis and Knoxville campuses including departmental policies and procedures, FERPA rules and regulations, HIPAA, and Medicare rules and regulations.
- Performs other duties as assigned.
MINIMUM REQUIREMENTS:
EDUCATION: High school diploma or GED (Bachelor’s preferred). (TRANSCRIPT REQUIRED)
EXPERIENCE: Four (4) years of administrative support or office related experience OR Associate’s Degree and two (2) years of administrative support or office related experience. Valid driver’s license is required.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to operate Microsoft Office products (Word, Excel, Access, Publisher, PowerPoint).
- Ability to operate in IMSP, Banner, Nolij, Argos, IRIS, and CSDCAS
- Excellent written and oral communication skills as well as interpersonal skills.
- Ability to work in fast paced environment with great attention to detail.
- Ability to work independently and meet deadlines.
- Must be able to maintain confidentiality and work with a diverse population.
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