Provides high level administrative support to department administrator. Relieves the administrator of non-routine administrative tasks, which may be confidential in nature. Serves as liaison between administrator and subordinates/others. Prepares written and oral communications. Maintains and monitors the administrator's calendar/schedule. May supervise student employees. Assists with financial budgets; plans events; works with publications and public relations.

• Provides administrative support to department administrator and department faculty, including preparation and proofreading of reports and correspondence. Makes travel arrangements and maintains the administrator's calendar/schedule. Acts as liaison for the administrator and students, faculty and staff.
• Registers students and provides basic information regarding course prerequisites, class availability, independent study and registration and on-line schedule development.
• Interviews, hires, trains and evaluates student employees. Administers student time.
• Assists the administrator with faculty and/or staff recruitment process. Processes applications. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems. Runs reports. May track the credentialing of staff. Initiates and tracks all requests for new contracts and renewals. Prepares and maintains staff salary report.
• Reconciles and tracks budgets. Identifies budget issues. Collects and compiles information for monthly and annual departmental reports. Reconciles P-card transactions. Prepares department transfers and check requests. Records indirect charges. Maintains inventories and orders supplies and books as needed.
• Manages all department event planning, including department meetings. Records minutes.
• Coordinates the design, writing and publication of departmental publications and public relations materials.
• Serves as department representative on college committees as needed. Works on special department projects.

The following Education is required:

• High school diploma or GED required

The following Experience is required:

• One year related experience required

Knowledge, Skills and Abilities:

• Knowledge of basic mathematical skills
• Knowledge of basic reading skills
• Ability to carry out verbal and/or written instructions
• Ability to effectively communicate, verbally and written
• Detailed-oriented and highly accurate
• Ability to work in changing environment
• Ability to work effectively in a team environment
• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
• Ability to coordinate or lead others in accomplishing work activities
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
• Ability to query, run reports and modify data in financial systems
• Ability to access and maintain document imaging systems, including scanning and filing documents
• Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms
• Ability to operate computers and peripheral equipment such as printers
• Ability to draft office correspondence
• Ability to effectively utilize audio/visual equipment

Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by ‘March 16, 2023’.

BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.

Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.