Administrative Clerk/Gate Clerk
Job description
PTC Alliance is a leading manufacturer and marketer of welded and cold drawn mechanical steel tubing and tubular shapes, plated bar and tubing, and fabricated parts and precision components
We at PTC Alliance value our employees’ health and wellness. We offer the following:
- FREE Healthcare
- HSA option
- Dental
- Vision
- Life Insurance
- Dependent & Spouse Life Insurance
- 401K plan with company match
- Referral Bonus
- Annual college scholarship available for children & grandchildren of PTC Alliance employees
Job Summary:
The Administrative Clerk performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization.
Essential Duties and Responsibilities:
- Position located at company front gate. Greets and directs visitors and deliveries to proper people or location.
- Effectively communicates with all levels of staff to coordinate inbound deliveries and pickups.
- Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or departmental files.
- Receives, records, and distributes packages and mail.
- Using Oracle computer system, checks in truck drivers making scheduled pickups and showing time in and out with such information as name of driver, trucking company, license number, etc.
- Manage the day to day receiving of ordered parts for the entire mill. Utilizing our Oracle computer system, you will track and receive all inbound materials. The filing and organizing of bill of ladings, packing list and invoice.
- Responsible for the opening and closing of the company’s front gate and scale area each day.
- Presents a neat and orderly personal appearance.
- Directs traffic at gatehouse and parking lots as required.
- The incumbent is expected to understand that all employees have a shared responsibility for the quality of products and related services provided to our customers. Duties and responsibilities are to be carried out in accordance with the PTCA Quality Management System and its policies, procedures and work instructions as applicable to the job or function being performed.
- May perform other duties as required.
The incumbent is expected to understand that all employees have a shared responsibility for the quality of products and related services provided to our customers. Duties and Responsibilities are to be carried out in accordance with the PTCA Quality Management System and its policies, procedures, and work instructions as applicable to the job or function being performed.
Minimum Education and/or Experience Requirements:
High school diploma or general education degree (GED), or 1-year related experience and/or training; or equivalent combination of education and experience.
Number of Direct Reports: None
Job Titles of Direct Reports: None
Skills and Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization.
- Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
- Other Skills and Abilities: Must be computer literate and able to work with and be able to learn and use HP programs such as e-mail, excel, etc.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Normal office conditions. The noise level in the work environment is usually moderate. Frequently enters the plant to make clock rounds, bulletin board posting, emergencies, etc. Noise in manufacturing area of plant is loud.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel or crouch, and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
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