Job description

Administrative Assistant / Coordinator

Location: Vienna, VA

Hours: Part-time 20-25 hours per week (Saturday morning "on call" and Sunday mornings in studio are a must)

Job Overview: Makeup by Ana B, LLC (MAB Artistry) is seeking an assistant coordinator to work in our Tysons Corner studio to schedule appointments, complete contracts and maintain quick communication with our artists and clientele. The ideal candidate has an appreciation for the beauty industry, communicates well in person, by phone and via email. The ideal candidate is organized, efficient, detailed, takes initiative in their work and is open to feedback and improvement.

Responsibilities and Duties:

• Thorough knowledge about the history, services and offerings at MAB Artistry.
• Ability to take up responsibilities independently and work under minimum guidance.
• Provide organizational skills that help perform tasks systematically and on time.
• Greeting and directing both visitors and artists.
• Handling basic office duties, such as answering phones, responding to emails, sending out quotes and invoices
• Maintaining employee, financial, and client records.
• Promptly answering questions and finding information for artists, vendors, clients.
• Maintaining a clean studio and work environment.
• Social media updates for business.

Qualifications:

• Associates Degree, Bachelors preferred.
• 1+ year’s experience in the administrative support field.
• Excellent task and time management skills.
• Strong attention to highly detailed information.
• Provide clear and polite phone etiquette to customers.
• Maintain professional communication when coordinating with artists and vendors.
• Proactively initiate good relationships with artists, vendors, and team members.
• Exceptional written and verbal communication skills.
• Demonstrate initiative and strong problem solving skills.
• Ability to work well under pressure, both independently, and in a team environment.

Makeup by Ana B, LLC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Makeup by Ana B, LLC provided the following inclusive hiring information:

Job Types: Part-time, Contract, Temporary

Pay: From $20.00 per hour

Benefits:

• Employee discount

Schedule:

• Monday to Friday
• On call
• Weekend availability

Education:

• Associate (Required)

Experience:

• Administrative Experience: 1 year (Required)
• Google Docs: 1 year (Required)

Language:

• English Fluently (Required)

Shift availability:

• Day Shift (Required)

Work Location: Hybrid remote in Vienna, VA 22182

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