Job description

Title of position: Administrative Support Specialist

Position type: Full-time

Annual Salary: $34,788

Location: Graham County Planning & Zoning

Excellent benefit package including holidays, vacation time, sick time, and retirement.

Description of responsibilities:

· Performs a variety of general office duties including assisting customers at counter, answering telephone calls, corresponding by e-mail and letters, picking up and delivering mail to the Board of Supervisors Office and distributing mail to staff, and may be required to order office supplies.

· Provides customer service to the public by responding to requests for information, answering questions on permit requirements and associated fees; explains policies, procedures, codes, standards and enforcement; provides assistance to the public within the scope of authority and training.

· Assists the public with preparation of applications for accuracy and completeness.

· Answers emails, phone inquiries, directs calls to appropriate parties, takes messages and routes to appropriate parties.

· Acts as receptionist in receiving and screening visitors/callers, provides information to inquiries regarding departmental activities and functions.

· Prepares agendas and minutes for Planning & Zoning Commission and Board of Adjustments.

· Distributes agenda packets for Planning & Zoning Commission and Board of Adjustments.

· Prepares legal notices for publication in newspaper and posting at the property for zoning applications.

· Processes land splits with considerable research and verifications. Attends commission meetings, takes notes, prepares minutes.

· Calculates, assigns and reports new addresses to various entities. Maintains address database for the county, verifies addresses for various departments.

· Maintains office supply inventory and orders supplies as necessary.

· Prepares quarterly Planning & Zoning reports.

· Prepares demands for payment.

· Maintains log for zoning applications where application numbers are assigned for rezoning, conditional use permits, use permits, variances, administrative variances, etc.

· Reviews incoming plans and permit requests for completeness and compliance to regulations.

· Inspects, reviews and processes documents according to department and division policies and procedures.

· Accepts or rejects applications.

· Calculates and determines permit and application fees.

· Approves and issues permits.

· Forwards applications and supporting documentation to appropriate staff for review and comment.

· Provides technical information to staff as authorized and alerts staff to potential problems and issues.

· Creates customer parcel and permit files.

· Enters data information and documents into computer and manual filing systems.

· Compiles and maintains accurate and detailed records.

· Maintains and updates computer files regarding permits and project submittals.

· Researches and maintains permit and inspection records, plans and maps.

· Maintains corresponding filing systems and computerized data bases.

· Completes public records requests.

· Schedules inspections based on geographic location, time constraints and workload.

· Compiles information for inspectors.

· Receives and processes monies.

· Prepares and makes bank or treasury deposits.

· May be required to prepare and distribute reports detailing financial activities.

· Notarizes Documents.

· Maintains high standards of confidentiality.

· Other duties as assigned or required.

· Answers inquiries providing information on departmental services and functions.

· Conducts research on special projects as assigned.

· Performs other duties as required.

Required experience: The ideal candidate will have knowledge of computer systems, the ability to maintain computer files and possession of an AZ Driver’s license with a history of safe driving.

Minimum Qualifications: High school diploma or G.E.D. and two (2) years directly related experience, or equivalent combination of education, training and experience. Possession of a valid Arizona driver’s license, with a history of safe driving and the ability to maintain a safe driving record.

How to apply: For more information or applications contact our web site at www.graham.az.gov/Jobs.aspx or the Human Resources Department, Graham County General Services Building, 921 Thatcher Blvd., Safford, AZ 85546. Completed applications can be submitted online or delivered to the Human Resources Department. To receive the most up to date information for our open positions please like our Graham County Facebook page or sign up to receive notifications from our website at www.graham.az.gov.

Job Type: Full-time

Pay: $34,788.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift

Work Location: In person

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