This position is responsible for supporting day-to-day operations of the department by performing a wide variety of routine clerical and administrative duties.

Major Duties

• Provides clerical and administrative support for the office.
• Coordinates communications with other departments and City employees.
• Organizes, maintains, and audit files for completeness.
• Maintains various databases.
• Coordinates meetings for staff as needed, records minutes of meetings.
• Receives, sorts, and distributes mail.
• Maintains inventory of general office supplies.
• Responds to Open Records Requests.
• Greets visitors and answers the phone.
• Manages timesheet process for staff.
• Operates a personal computer to view, enter, edit, format, revise, print, assemble and distribute written materials such as forms, correspondence, manuals, contracts, agreements, articles, invoices, charts, matrices, reports, schedules, and other items of similar complexity.
• Processes transactions such as document review, computation or verification of data, fees, or payments; research information to resolve questions and problems encountered within scope of authority.
• Performs other related duties as required.

Minimum Qualifications

High School diploma or equivalent; Associate degree in related field preferred; two (2) to four (4) years experience in general office environment; equivalent combination of education and experience.

Knowledge Required by the Position

• Knowledge of computers and electronic data processing.
• Knowledge of modern records management techniques.
• Knowledge of basic accounting principles.
• Knowledge of departmental policies and procedures.
• Skill in operating modern office equipment.
• Skill in basic mathematics.
• Ability to accurately record and maintain records.
• Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
• Ability to communicate effectively verbally and in writing.
• Ability to use tact and courtesy in dealing with the public.
• Ability to manage multiple interruptions and adjustments to priorities throughout day.

Supervisory Controls: Work is performed under the supervision of the Community Social Services Manager and Housing Community Development Manager.

Guidelines: Guidelines include the City and departmental policies and procedures.

Complexity : The work consists of a variety of administrative and clerical duties in support of department operations.

Scope and Effect: The purpose of this position is to coordinate a wide variety of administrative and clerical duties for the Office of Equity, Inclusion and Empowerment.

Personal Contacts: Contacts are typically with co-workers and the public.

Purpose of Contacts : Contacts are typically to give and exchange information.

Physical Demands : The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity.

Work Environment: The work is typically performed in an office.

Supervisory and Management Responsibility: None.