Job description

About us

Down Under Industries is a small botique cannabis dispensary in Petaluma, CA. We are professional and agile. Working together to bring cannabis to the community in a safe, inclusive, positive environment. Building our team on shared values of compassion, experience, and enthusiasm.

Our company is looking for an Executive Administrative Assistant to join our team. The ideal candidate will have cannabis experience, excellent organizational skills, be able to multi-task and prioritize tasks, and have strong communication and interpersonal skills. A self starter who exhibits sound judgment and can confidently make decisions. Someone who is energetic and comfortable working independently and being the “right hand” to executives while exercising confidentiality in all operations. Must be well groomed and have excellent personal hygiene.

The Executive Administrative Assistant will be responsible for providing administrative support to the CEO, managing calendars, coordinating meetings, responding to emails, answering and returning phone calls, prioritizing tasks, taking notes, and handling other administrative tasks as needed. This is a great opportunity for someone who is looking to take their career to the next level.

Responsibilities:

• Manage executive calendars, coordinate meetings, and travel arrangements.
• Maintain executive filing systems and databases.
• Drafting and preparing staff schedules based on company needs
• Prepare and edit correspondence, reports, and presentations.
• Provide administrative support to executive team members.
• Answer phone calls and respond to emails in a timely manner.
• Organize and prioritize tasks to ensure deadlines are met.
• Maintain confidentiality of sensitive information.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Training and supervising staff
• Writing and implementing company policies, procedures and SOP's
• Ordering office supplies, running errands
• From time to time help with personal assistance: ie dry cleaning, coffee, lunch, groceries etc.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• On call
• Overtime
• Weekend availability

Ability to commute/relocate:

• Petaluma, CA 94954: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Google Suite: 1 year (Preferred)
• Desktop administration: 2 years (Required)
• Personal assistant: 1 year (Preferred)

Work Location: In person

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